Ottimate

What is Ottimate?

Ottimate is a leading AP automation software designed to transform accounts payable workflows by leveraging advanced AI and machine learning. It automates the entire invoice lifecycle—from invoice capture, detailed line-item extraction, and GL coding to routing, approval, and payment scheduling. Ottimate integrates deeply with hundreds of ERP and accounting systems such as QuickBooks, NetSuite, and Sage Intacct, ensuring real-time data syncing without manual backfilling. Its proprietary AI adapts to each user’s unique AP setup, optimizing spend and reducing manual effort, while providing full visibility into invoice details through linked source documentation. The platform also supports flexible, enterprise-grade approval workflows and payment options including ACH, checks, and virtual cards with cashback rewards.

Key Features

• AI-Driven Invoice Capture & Coding

  Automatically extracts header and line-item details from invoices with 98% accuracy, then codes them to multiple GL dimensions using machine learning that adapts to your unique AP setup.

• End-to-End AP Automation

  Manages the entire accounts payable process including invoice upload, approval routing, and payment scheduling, reducing invoice processing time by up to 80%.

• Deep ERP & Accounting Integration

  Seamlessly syncs with hundreds of accounting systems in real time, preserving source documentation links and eliminating manual data backfilling.

• Customizable Approval Workflows

  Supports complex, multi-level approval routing based on vendor, invoice amount, GL codes, and more, with features like stand-in approvers and escalation policies.

• Flexible Payment Options with Cashback

  Enables payments via check, ACH, or virtual cards, offering vendors faster payments and providing businesses with cashback rewards on virtual card transactions.

• Robust Spend Visibility & Analytics

  Provides real-time insights into expenses, vendor activity, and invoice exceptions to optimize cash flow and prevent fraud.

Use Cases

• Hospitality & Retail Chains : Automates high-volume invoice processing across multiple locations, enabling faster approvals and better control over spend.
• Accounting & Bookkeeping Firms : Streamlines client invoice management with easy onboarding, scalable processing, and detailed audit trails.
• Corporate Finance Teams : Improves accuracy and efficiency in invoice coding and approvals, freeing finance professionals to focus on strategic tasks.
• Vendor Payment Management : Simplifies payment scheduling and offers digital payment methods that enhance vendor relationships and reduce payment processing costs.

FAQs