Toki
Executive assistant app that turns texts, voice notes, and screenshots into scheduled plans and proactive reminders.
Community:
Product Overview
What is Toki?
Toki functions as a personal scheduling agent that goes well beyond a standard calendar app. It reads natural-language input from texts, voice memos, photos, and emails, then converts those fragments into confirmed calendar events, prioritized tasks, and follow-up reminders. Instead of waiting for users to organize their own time, Toki reaches out to meeting attendees to find overlapping availability, flags scheduling conflicts before they become problems, and builds a daily plan that balances deep work against urgent demands. Over time it learns individual habits and preferences, making its suggestions and reminders progressively more accurate. The app is available on iPhone, iPad, Apple Watch, Mac, and Android, syncing with Google Calendar, iCloud, and Outlook so nothing lives in a separate silo.
Key Features
Automated Meeting Coordination
Toki contacts attendees directly to find mutually available time slots, removing manual back-and-forth, and provides shareable scheduling links similar to Calendly.
Proactive Daily Planning
Rather than passively holding events, Toki architects each day in advance, weighing tradeoffs between focused work blocks and time-sensitive commitments.
Multi-Modal Capture
Voice notes, screenshots, quick texts, and half-formed requests are all parsed and converted into structured, actionable calendar items.
Adaptive Personal Memory
The assistant learns how a user works and plans over time, refining its scheduling suggestions and reminder timing with continued use.
Custom Watch Triggers
Users can set Toki to monitor specific conditions, such as a price, a deadline, or a release date, and get notified automatically when they occur.
Cross-Platform Sync
Native integration with Google Calendar, iCloud, Outlook, Apple Watch, and Siri keeps every device and account aligned in one place.
Use Cases
- Executive Time Management : Executives and entrepreneurs with dense, shifting calendars can offload meeting logistics and daily prioritization to Toki.
- Team and Family Coordination : Work teams, families, or social groups use Toki to align schedules and keep everyone informed of shared plans.
- Personal Task Tracking : Individuals capture reminders and to-dos via quick voice notes or texts instead of manually entering them into a calendar app.
- Deadline and Event Monitoring : Users set triggers to track prices, deadlines, or release dates without needing to check back manually.
- Conflict-Free Scheduling : Toki surfaces overlapping events and offers resolution suggestions before double-bookings cause problems.
FAQs
Toki Alternatives
Hey Noah
Text-first executive assistant that schedules meetings, follows up with contacts, and makes real phone calls on a founder's behalf.
Clara Labs
Virtual assistant that automates meeting scheduling and calendar management through seamless email and calendar integration.
Tiimo
Visual daily planner designed for neurodivergent individuals to manage tasks, routines, and time effectively.
Lummi AI
User-friendly AI assistant designed to streamline task management, scheduling, and content creation with seamless app integration.
Poke
A proactive assistant that integrates with your email and calendar to manage tasks through simple text messages.
Magic
AI-empowered virtual executive assistant service combining human expertise with cutting-edge AI tools for seamless task management.
Akiflow
A productivity platform that consolidates tasks and calendars from multiple apps into one unified workspace, enabling efficient time blocking and task management.
Tomo
A personal AI assistant that lives in your texts, helping you stay accountable, organized, and on track toward your goals.