Heptabase

What is Heptabase?

Heptabase is a visual knowledge management tool designed for individuals and teams to master complex topics through a unique blend of whiteboard-based visualization, atomic note-taking, and multi-source content integration. The platform empowers users to break down intricate subjects into interconnected concept cards, organize them visually on whiteboards, and synthesize knowledge across PDFs, videos, audio files, and web articles. Rather than forcing information into linear structures, Heptabase enables organic thinking workflows where ideas naturally cluster, connect, and evolve. Users can gradually accumulate knowledge cards from diverse sources and leverage intelligent visualization to discover hidden patterns and relationships. The platform serves the entire knowledge lifecycle—from collecting raw information to creating refined outputs—while maintaining full offline accessibility and seamless synchronization across desktop, mobile, and web devices.

Key Features

• Interactive Whiteboards

  Create visual thinking spaces with flexible card layouts, mind maps, nested hierarchies, and directional connections. Spatial algorithms optimize organization without requiring manual formatting, allowing focus on knowledge synthesis rather than layout management.

• Multi-Format Content Integration

  Seamlessly incorporate PDFs, videos, audio files, images, and web articles as reference cards. Create highlights and annotations from source materials, then drag them directly onto whiteboards as linked cards for integrated analysis.

• Atomic Card Library

  Store all knowledge as individual, reusable cards in a central library. Each card maintains bi-directional links and context metadata, enabling the same concept to be viewed and connected across multiple whiteboards and research contexts.

• Tag and Property System

  Organize homogeneous data using custom tags and properties. Generate table and Kanban board views for database-style management, enabling workflow tracking, project progress monitoring, and multi-dimensional data organization.

• Cross-Platform Synchronization

  Access and edit notes in real-time across unlimited desktop, mobile, and web devices. Work offline with full functionality and automatic sync when reconnected, ensuring uninterrupted access to your knowledge base.

• Collaborative Research

  Share whiteboards and collaborate with teammates in real-time. Work together on research projects while maintaining full offline capabilities and individual access permissions.

Use Cases

• Academic Research and Literature Review : Researchers and graduate students organize papers, extract key findings, visualize research frameworks, and synthesize literature across whiteboards to develop comprehensive understanding before publishing discoveries.
• Complex Topic Learning : Students and knowledge workers systematically break down challenging subjects into interconnected concepts. Use whiteboards to visualize relationships and gradually build deep, integrated understanding of new domains.
• Content and Creative Development : Writers, screenwriters, and content creators organize source materials, design story structures, plan article outlines, and maintain visual references while drafting, ensuring coherent narrative flow and comprehensive coverage.
• Strategic Business and Market Analysis : Business leaders, product managers, and analysts map market landscapes, organize competitive intelligence, develop investment theses, and identify strategic opportunities through visual knowledge synthesis.
• Project and Product Management : Coordinate project requirements, track deliverables, manage team insights, and visualize cross-functional dependencies. Use properties and Kanban views to monitor progress and maintain alignment across initiatives.

FAQs